Childcare tracking systems and method

ABSTRACT

The present invention is directed toward systems and methods of tracking pick-ups, drop-offs, and changes of responsibility for children entering or exiting from a school. The systems and methods incorporate an automated process in which an acknowledgement is created upon entry of a biometric. The acknowledgment must be delivered to the teacher before responsibility for the child is accepted or relinquished.

CROSS REFERENCE TO RELATED APPLICATIONS

This application is a continuation application of, and claims the benefit and priority to, U.S. Non-Provisional patent application Ser. No. 11/818,321, titled “Childcare Tracking Systems and Method” and filed on Jun. 14, 2007, which claims the benefit and priority of U.S. provisional application No. 60/814,460, titled “Childcare Tracking Systems and Methods” and filed on Jun. 19, 2006, the entire contents of both being incorporated herein in their entirety.

BACKGROUND

1. Field of the Invention

The field of the invention is child care systems for schools and pre-schools.

2. Background of the Invention

Many pre-schools, schools, day care and child care facilities (collectively, hereafter “schools”) are required by state or local authorities to track the entrance and exit of children. Most schools simply require parents to manually sign an attendance sheet each time their child is picked up or dropped off at the school. These attendance tracking sheets are generally referred to as ‘sign-ins’ or ‘sign-in sheets.’ There are many shortcomings with such sign-ins, however, as parents sometimes forget to sign in or send someone who is not authorized to pick up the child. Parents are also required to document the time that the child is signed in or out and they often write down the wrong time for one reason or the other. This can cause problems in custody issues as well in billing and attendance records. In addition, manual sign-in systems create massive amounts of paper that the schools are required to store for long periods of time.

In order to address some of the problems of manual sign-ins, automated systems have emerged such as ProCare's Childcare Management and Daycare Software and Child Care Management (CCM) software. While automated systems certainly help by eliminating the need to store large amounts of paper, many problems remain. One of the problems with automated systems is that they do not address the situation of parents that forget to sign in or out or simply ignore the attendance process. Moreover, schools may be required by law to visually observe the drop off and pick-up of each individual child.

Up to now, there has been no way to validate the attendance process and ensure a clear chain of custody either by using manual or automated methods.

SUMMARY

The present invention provides methods and systems in which an attendance transaction acknowledgement (hereafter, “acknowledgement”) is verified before responsibility (e.g. legal custody) for a child changes from the parent or guardian of the child (i.e. the person checking the child in or out or otherwise relinquishing or accepting responsibility) (collectively, the “guardian”) to the school and vice-versa. The acknowledgment is generally created in response to the capture of a biometric of the guardian. A teacher can then check the acknowledgment to verify that the parent has not forgotten to, or omitted to, sign the attendance sheet. By providing this system, a face-to-face teacher/parent interaction must occur upon a change in responsibility for the child. Moreover, a document (the acknowledgment) serves to document the hand-over of the child.

Various objects, features, aspects and advantages of the present invention will become more apparent from the following detailed description of preferred embodiments of the invention, along with the accompanying drawings in which like numerals represent like components.

BRIEF DESCRIPTION OF THE DRAWINGS

Other systems, methods, features, and advantages of the present invention will be or will become apparent to one of ordinary skill in the art upon examination of the following figures and detailed description. It is intended that all such additional systems, methods, features, and advantages be included within this description, be within the scope of the present invention, and be protected by the accompanying claims. Component parts shown in the drawings are not necessarily to scale, and may be exaggerated to better illustrate the important features of the present invention. In the drawings, like reference numerals designate like parts throughout the different views, wherein:

FIG. 1 is a schematic of a system for tracking custody of a child.

FIG. 2 is a schematic of an alternative system for tracking responsibility for a child.

FIG. 3 is a schematic representing the steps in a method of transferring responsibility for a child.

FIG. 4 is a schematic of an automated system for tracking drop-off and pick-up of a child to and from a school.

DETAILED DESCRIPTION

Referring first to FIG. 1, a system 1 for tracking custody of a child generally comprises a guardian 10, an electronic input module 20, a processing module 30, an output module 40, and a teacher 50.

The identifier 15 aids in establishing the identity of the guardian and the identifier preferably is a biometric (e.g. signature, thumbprint, DNA, eye-scan, a smart card, or a bar-code) but it may also be a series of characters or some other means of identifying the guardian. The guardian inputs the identifier into the electronic input module 20. Entry of the identifier may be accomplished with the use of a finger print scanner, an eye scanner, a touch screen, a card reader, an electronic tablet that accepts a signature or some other means. Upon entry of the identifier, the system will generally produce an attendance record to be stored on a local or remote database. The record will preferably contain a student number or name, the time and date that the identifier (e.g. biometric) was captured, and an image or electronic form of the identifier. For instance, if the identifier is a signature, the system will likely store an image file that contains the signature. Attendance records may be used for a variety of purposes including as an aid to billing and parent custody disputes. It is also contemplated that a password, unique to the child's family, may be entered into the system before the identifier is accepted.

It may also be advantageous to use the system as a communication device for communicating information to a parent. In this case, the system may require the guardian to affirmatively respond that he or she has received the message before allowing the system to continue. For instance, the system may require that the guardian accept day care charges before it prints out the acknowledgment.

The identifier 15 may be processed by the processing module 30. During such processing, the identifier is preferably verified to make sure that the guardian is authorized. In addition, the child's identity is established by matching either the identifier or the password to a database of students (children).

The output module 40 outputs an acknowledgement 45 which can be used to track a change in custody of the child. The acknowledgment may be either in a tangible form or intangible. In most cases, the acknowledgement 45 is printed either at the site where the identifier is entered or in a distal (i.e. remote or in a different location) classroom. If the acknowledgement 45 is printed at the site where the identifier is entered, the guardian preferably takes the printed acknowledgement along with her child to the child's classroom. It should be appreciated that the teacher in the child's classroom may have received a duplicate acknowledgment (or an equivalent) and would therefore be expecting the child to arrive at her classroom door. When the child arrives at the classroom, the guardian hands the acknowledgement to the teacher and the teacher accepts custody of the child. The requirement that the acknowledgment be handed to the teacher forces the teacher and the guardian to have a face-to-face encounter.

In a preferred embodiment, the input module is located at a work station near the entry to the school. This location is distal to the child's classroom and preferably the child's teacher will not open her door unless she has received notification that a child has been signed in (i.e. an identifier has been entered and acknowledgement has been created). By requiring the teacher to receive an acknowledgement, no child should enter a classroom without an acknowledgement being printed. In may also be preferable to require the acknowledgment to be placed into a reader at the door of the classroom in order for the classroom door to automatically open or unlock. It is further envisaged that duplicate acknowledgements can be produced whereby the guardian can keep one and the school can keep one. As noted, such acknowledgements may be various forms such as paper, electronic, or an audible message.

Drawing your attention to FIG. 2, a system for tracking responsibility of a child 100 generally comprises a guardian 110, a device 120 for capturing an identifier 115 of the guardian 110, and teacher in a classroom 140.

One of ordinary skill in the art will appreciate that an acknowledgement verifying that the student has been signed in or out may be delivered to the guardian or to the teacher or to both. In a preferred embodiment, the acknowledgement 117 is delivered to the guardian but a duplicate or equivalent acknowledgment 125 may be transmitted (e.g. by email) through the Internet 130 to the teacher who may be in a classroom 140. Of course, the acknowledgment may be updated to a central database that is viewable by the teacher. While it is possible for the child 118 to walk directly to the classroom 140 without his or her guardian 110, if the teacher has a policy of only accepting acknowledgements 117 from the guardian 110, a face-to-face change of responsibility is forced. The importance of a face-to-face change of responsibility or custody is important because it ensures that the child was in fact delivered to, or picked up from, the teacher.

FIG. 3 depicts steps in a method 200 of a transferring responsibility of a child. In step 210, an identifier of a person is accepted. Then, in response to the accepting of the identifier, an acknowledgement is generated that identifies the child 220. The acknowledgement is then delivered to a second person in step 230 and finally the acknowledgement and the child are simultaneously accepted in step 240. In this way, the chain of custody between the guardian and the teacher is never broken and the parent and teacher are forced to engage each other every time the child is picked-up or dropped-off. The teacher only accepts responsibility upon presentation of a valid acknowledgement by the guardian.

In FIG. 4, the details of an attendance transaction acknowledgment (an “acknowledgment”) 315 are exemplified. Information such as the student number, student name, arrival or departure time, billing information, and multiple fields of text information may be part of the acknowledgment. The acknowledgment can also be used to advise a guardian of a late charge due to late pickup. For example, if the child should have been picked up by 6 pm but the parent arrives at 6:15, the acknowledgment is a record of the late pickup time and it can be used to calculate a late charge. Continuing this example, if the school charges a dollar per minute for late pick-up, the acknowledgment may show a late charge of $15. It should also be understood that the sign in system may communicate with the billing system in order to facilitate billing, and in that respect, a duplicate acknowledgment can be printed out in case the parent contests the late charge.

An acknowledgment may also serve as a means of documenting communication between a parent and a school administrator, teacher, or other responsible party acting on behalf of the school (collectively, the ‘teacher’). For example, before the ticket is created, the guardian may be prompted to enter information that he or she wishes to communicate to the teacher. After such information is entered, the ticket can be printed along with the information. There are a variety of uses for this, including the communication of special dietary instructions or medicinal requirements or other issues that the guardian wants the teacher to be aware of.

Another aspect of the present invention is the capability to send a rapid notification 317 to the guardian(s) of every student checked into school or even a subset of all of the students. This can be especially useful if an emergency situation arises such as an earthquake, a tornado, or a blizzard.

The teacher 320 may print out the acknowledgment 315 on her printer 325 and she may turn this into the school administration. Alternatively, the teacher may have received an electronic acknowledgement that is also stored for purposes of maintaining the school records.

Thus, specific embodiments and applications of the inventive concept have been disclosed. It should be apparent, however, to those skilled in the art that many more modifications besides those already described are possible without departing from the inventive concepts herein. The inventive subject matter, therefore, is not to be restricted. Moreover, in interpreting both the specification and the claims, all terms should be interpreted in the broadest possible manner consistent with the context. In particular, the terms “comprises” and “comprising” should be interpreted as referring to elements, components, or steps in a non-exclusive manner, indicating that the referenced elements, components, or steps may be present, or utilized, or combined with other elements, components, or steps that are not expressly referenced. 

What is claimed is:
 1. A system for tracking a change of custody of a child attending a school having a sign-in location and a secured location remote from the sign-in location for holding or receiving the child, comprising: an input device positioned at the sign-in location and configured to accept an identifier of a guardian; a processor coupled to the input device and configured to: associate the child and the guardian based on the identifier of the guardian, and generate an acknowledgement of entry upon association of the child and the guardian; a first printer positioned at the sign-in location and configured to print the acknowledgement of entry; a second printer positioned at the secured location and configured to print an acknowledgement of exit; and a reader device positioned at the secured location and configured to detect the acknowledgement of entry and to control access to the secured location based on the acknowledgement of entry, such that the change of custody of the child takes place only after the acknowledgement of entry is accepted by the reader device at the secured location.
 2. The system of claim 1, wherein the identifier comprises a biometric and the processor is configured to generate an attendance record including an electronic copy of the biometric.
 3. The system of claim 2, further including a memory coupled to the processor and configured to store the attendance record.
 4. A system for tracking a change of custody of a child attending a school having a sign-in location and a secured location remote from the sign-in location for holding or receiving the child, comprising: an input device positioned at the sign-in location and configured to accept an identifier of a guardian; a processor coupled to the input device and configured to: associate the child and the guardian based on the identifier of the guardian, and generate an acknowledgement of entry upon association of the child and the guardian; a first printer positioned at the sign-in location and configured to print the acknowledgement of entry; and a reader device positioned at the secured location and configured to detect the acknowledgement of entry and to control access to the secured location based on the acknowledgement of entry, such that the change of custody of the child takes place only after the acknowledgement of entry is accepted by the reader device at the secured location.
 5. The system of claim 4, wherein the processor is further configured to generate an emergency text message to the guardian.
 6. A system for tracking a change of custody of a child attending a school having a sign-in location and a secured location remote from the sign-in location for holding or receiving the child, comprising: an input device positioned at the sign-in location and configured to accept an identifier of a guardian; a processor coupled to the input device and configured to: associate the child and the guardian based on the identifier of the guardian, generate an acknowledgement of entry upon association of the child and the guardian, and generate an emergency electronic message upon entry of the message by an administrator of the school; and a first printer positioned at the sign-in location and configured to print the acknowledgement of entry; and a reader device positioned at the secured location and configured to detect the acknowledgement of entry and to control access to the secured location based on the acknowledgement of entry, such that the change of custody of the child takes place only after the acknowledgement of entry is accepted by the reader device at the secured location.
 7. A system for tracking a change of custody of a child attending a school having a sign-in location and a secured location remote from the sign-in location for holding or receiving the child, comprising: an input device positioned at the sign-in location and configured to accept an identifier of a guardian; a processor coupled to the input device and configured to: associate the child and the guardian based on the identifier of the guardian, and generate an acknowledgement of entry upon association of the child and the guardian; a first printer positioned at the sign-in location and configured to print the acknowledgement of entry; and a reader device positioned at the secured location and configured to: detect the acknowledgement of entry, control access to the secured location based on the acknowledgement of entry, such that the change of custody of the child takes place only after the acknowledgement of entry is accepted by the reader device at the secured location, and transmit an electronic message to the guardian indicating acceptance of the acknowledgement of entry. 